Plant Administrator and Tiverton, RI

UNITED STATES • FIELD AREA (Plant) • FULL-TIME

 

Major Duties & Responsibilities

 

• Work safely at all times, comply with plant safety and business policies and maintain a safe work environment at all times.
• Provide administrative support to Plant Management.
• Maintain confidentiality of employee personnel files; orient employees to company procedures and benefits, assist in training plant employees on purchase requisitions, and inventory management.
• Interface with vendors to process material and service procurements.
• Timely payment of all invoices, oversees warehouse inventories, support monthly accounting reports, and maintains an efficient correct filing system.
• Prepare invoices, reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Open, sort, and distribute incoming correspondence, including mail, faxes and email.
• Support preparation, control, and distribution of plant documents, including procedures, drawings, and records.
• File and retrieve corporate documents, records, and reports.
• Answer phones, route calls, greet and screen visitors and operate the gate for visitors, contractors and deliveries.
• Prepare responses to correspondence containing routine inquiries.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Make travel arrangements for plant staff.
• Manage Visitor and contractor site orientation training completion, record keeping and reporting.
• Exercise independent problem solving skills for business, purchasing, and cost accounting issues, utilizing all available resources, including procedures, off-site support staff, available data and software documentation. 
• Support recording and reporting of accurate monthly accruals to accounting personnel.
• Assist in preparing and distributing reports as required.
• Organize special events for the facility, such as, business meetings or company sponsored social events.
• Manage janitorial and uniform services and other repetitive vendor services associated with maintaining the facility.
• Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• File and retrieve corporate documents, records, and reports.
• Greet visitors, answer calls and determine whether they should be given access to specific individuals.
• Prepare responses to correspondence containing routine inquiries.
• Perform general office duties such as ordering supplies, maintaining records management systems, overseeing office equipment maintenance and performing basic bookkeeping work.
• Assist in inventory receiving, labeling, binning, processing, counting and data input for cycle counts.
• Comply with site and corporate Environmental, Health and Safety policies including but not limited to ergonomics, hazard communication, human performance, chemical handling.
• Support and adhere to cyber security awareness and compliance programs through training, good cyber security practices and others means.
• Other administrator level duties as assigned.

Education/Experience Required

 

• High school diploma plus two years’ work experience in a related field required.  Associate’s degree or equivalent experience preferred.
• Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records.
• Computers and Electronics — Well versed and knowledgeable in Microsoft Office products with the capability to learn other software applications to support the business unit.  Prior experience with Maximo and Oracle PeopleSoft program experience a plus.
• Excellent verbal/written communication skills.
• Excellent organizational, analytical and problem-solving skills and demonstrated ability to multi-task and work effectively under pressure.
• Experience in warehouse operations, including forklift operation is a plus