Plant Administrative Manager and Channelview, TX

UNITED STATES • FIELD AREA (Plant) • FULL-TIME

Position Summary

Ensure coordination and compliance with company processes of the following functions in the plant.

Major Duties & Responsibilities

Purchase Orders:

• Purchase requisitions (PR’s) are created properly and by the correct individual for Goods or Services.
• Processing of PO’s in PeopleSoft and providing the approved PO to the selected vendor.
• Dispatch PO to appropriate supplier contact and populate MFiles PO location with attachments and other information for documentation.
• Post receipts for Inventory, Goods and Services PO’s based on verified receipts to a company’s packing slip or requested receipt by PR originator.
• Monthly, or more often if needed, evaluate open PO’s for receipt and payment and close as possible.

 Vendors:

• Continually update vendor information and add new vendor to the PR system, as necessary.
• Ensure onsite vendors have a current Certificate of Insurance (COI) on file and upload them into MFiles.
  • Champion and require use of the RFQ Tool in the plant.
  • Review PCard expenses have been reconciled and add expenses between card cycle and month end.

Accounting and Financials - Ensure coordination and compliance with company processes of the following functions in the plant.

•  Prepare and maintain accounts payable and accounts receivable, in accordance with Corporate Accounting procedures, customer requirements and assist with monthly close activities. Frequency to be determined as needed for effective monthly closing.
• Use reports available or provided by accounting to confirm usual monthly expenses are entered correctly.

Accruals - Ensure coordination and compliance with company processes of the following functions in the plant.

• Analyze and verify if previous month accruals were paid or need to be re-accrued by contact with responsible parties.
• Monthly, or more often if needed, evaluate open PO’s for receipt and payment and include in accruals as required.

 

Inventory - Ensure coordination and compliance with company processes of the following functions in the plant.

• Administer procedures for inventory maintenance and physical inventory.
• Ensure weekly, partial inventory counts have been completed and corrections made as required.
• Verify inventory is complete for in plant and off-site locations prior to month close.

 

Budgets and Forecasting

• Manage the budgeting and forecasting work in Hyperion and work closely with the General Manager to ensure that work orders match where funds are budgeted.
• Assist with the plant budget preparation overall and be specifically responsible for the Selling, General, and Administrative (SGA) Expenses and Office Supplies.
• Be actively involved with monitoring the plant budget expenses and monthly forecasting.
• Review and analyze large variances and notate findings for month end comments meetings with accountants.
• Oversee all open purchase order lists for the following month in Hyperion and assist with forecasting with the General Manager.
• Maintain monthly list of forecasting changes made for easy reference.

Administrative

• The Administrative Manager will oversee the administrative staff and coordinate their work efforts to facilitate effective day to day support of the plant operation.
• Facilitate plant employees interface with the corporate office related to:
  • Travel (profiles, bookings, etc.).
  • PCards for new/existing employees (General Manager approved).
• Order supplies and manages the Amazon account as an Amazon Business Administrator.

 

Education/Experience Required

• The ability to understand procedures and instructions specific to the area of assignment.
• Minimum five years of office administration experience, with a strong emphasis on general accounting.
• One to two years supervisory experience required.
• Must have excellent verbal and written communication skills.
• Reliable MS Office, Maximo, MFiles and Maximo skills.
• Desire to take on added responsibilities and ability to manage/prioritize multiple assignments while meeting deadlines.
• Work schedule is M-F 8:00-5:00 with some overtime required as needed due to business requirements, travel and plant operations. Regular attendance is required to perform the position's essential job responsibilities.

 

Desired:

• 1-year accounts payable experience; general accounting experience is highly desirable.
• 1 year shipping and receiving experience.
• Forklift and lift truck experience is highly desirable.

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